The need for a records management practice assessment of county departments or commercial organizations generally stems from space and records storage issues created by the volume of paper files these departments store internally. 

The process of assessing the records management practices of these departments allows Concorde to formulate a records management plan for all documents that will, over time, significantly reduce the volume of paper these departments store. In order to create this plan, the department’s records management practices are assessed, short and long-term space requirements are determined, and recommendations are formulated based on these findings. 

Records Management Deliverables

• Departmental overview: A high level description of the role and function of the department within the County or commercial organization
• Findings: Concorde’s findings relating to the current records management practices of each department assessed
• Retention Guidelines: State guidelines for documents types within the particular department
• Recommendations: What Concorde recommends, specific to the departments, in terms of how they can begin to solve their storage problems.